Key responsibilities

• Provide support to the Principal/CEO in the recruitment of all school-based positions.
• Liaise with School Support Centre HR recruitment team for teaching positions and complete all administrative tasks related to the teacher recruitment process.
• Manage the full process for the recruitment of non-teaching positions including advertising, shortlisting and screening candidates, setting up interviews and communicating with candidates throughout the recruitment process.
• Responsible for recruitment and onboarding of Emirati staff, in line with the schools Emiratisation targets.
• Prepare employment contracts using D365 in compliance with GEMS policies and procedures and UAE Labour Law regulations.
• Coordinate the Ministry of Labour offer letter and employment contract process with the designated Government Relations staff.
• Book travel for new employees and maintain regular communication, send Welcome Emails and Handbook, and conduct new hire inductions.
• Process new hire paperwork including bank account forms, medical insurance, and access card requests.
• Design and conduct new employee orientations to explain school policies and benefit programs.
• Manage and support day-to-day HR operations in the school.
• Administer HR policies, procedures, and programs.
• Provide advice and follow-up on policies and documentation.
• Maintain employee filing systems and HRIS database.
• Administer employee benefits and serve as liaison with insurance carriers.
• Produce official documents like NOCs, salary certificates, and transfer letters using D365.
• Run reports from D365 and support ERP-related HR inputs.
• Draft HR correspondence and assist with statistical summaries for internal use.
• Engage with other School HR Managers to share best practices.
• Coordinate resolution of employee policy issues and investigations.
• Support HR Area Managers and HR Cluster Leads with employee relations.
• Advise staff and management on UAE Labour Law compliance.
• Act as the first point of contact for employee relations matters.
• Manage the employee separation process including clearance procedures and exit interviews.
• Report exit interview data to the Principal.