Job description

As an Events Coordinator at Grant Thornton UAE within Clients & Markets (Internal Client Services), the role supports the planning and execution of high-quality client-facing events and select internal initiatives that enhance the firm’s brand, client relationships, and employee engagement. Reporting to the event lead, responsibilities span end-to-end logistics including venue bookings, catering, equipment, branding, and event materials; maintaining and updating the event calendar and tracking all planned activities; preparing checklists, schedules, production briefs, and run-of-show documents for operational excellence before, during, and after events; and conducting site visits and pre-event inspections. Vendor and partner management includes liaising with venues, decorators, photographers, and AV providers to secure quotes, negotiate costs, ensure timely delivery, and maintain an organized archive of vendor contacts and performance records while ensuring compliance with firm policies and brand standards. Marketing and communication support includes coordinating with communications, creative, and digital teams to develop invitations, event materials, and social media assets; managing RSVP lists, guest communications, and registration processes; assisting with pre-event promotion and post-event coverage through photos, recaps, and social media updates; collaborating on internal communications to promote employee engagement events; and ensuring consistent brand messaging across event materials. On-site delivery includes hands-on coordination at live events, managing booths at sponsored events, ensuring seamless guest experiences, supporting setup, registration, signage, speaker and host coordination, and catering, and acting as a point of contact for guests, partners, and vendors. Post-event reporting and administration include gathering and organizing feedback, photos, and materials; tracking and reconciling event budgets, invoices, and payments; maintaining a database of venues, suppliers, and performance metrics; and preparing post-event evaluations, summary reports, and lessons learned with the events lead and wider team.