Al Tamimi & Company
Secretary (Legal)
- Permanent
- Muscat, Oman
- Experience 2 - 5 yrs
Report job as expired
Job expiry date: 31/07/2025
Job overview
Date posted
16/06/2025
Location
Muscat, Oman
Salary
OMR Undisclosed per month
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Not applicable
Expiration date
31/07/2025
Job description
Al Tamimi & Company is hiring a Legal Secretary in Muscat, Oman, to provide administrative support to lawyers and legal teams. The role requires experience with legal documents and strong MS Office proficiency. Responsibilities include managing legal documents, handling communication, billing, and scheduling. The firm values diversity and inclusion, welcoming applicants from all backgrounds and providing equal opportunities to candidates with disabilities.
Required skills
legal document preparation
MS Word
MS PowerPoint
MS Excel
MS Outlook
document management systems
transcription software
dictaphone transcription
legal terminology
invoicing
billing processes
calendar management
travel coordination
file management
email screening
data input
proofreading
editing
formatting documents
Key responsibilities
- Provide administrative support to one or more lawyers
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Assist associates with processing, amending, and proofreading legal documents and courtroom procedures
- Participate in the billing process by preparing invoices, reimbursable expenses, and tracking client payments and billing queries with finance
- Maintain lawyersâ calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
- File, organize, scan, copy and fax legal documents promptly
- Screen, direct, and prioritize incoming calls and emails to lawyers
- Adhere to the Firmâs policies and procedures
Experience & skills
- 3+ years of secretarial experience with a professional services company
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Experience with legal technology (document management systems, transcription software, dictaphone, etc)
- Superior written and oral communication skills in English
- Ability to work with a team of lawyers and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrated courteous and professional demeanor
