Key responsibilities

• Undertake ad-hoc billing responsibilities as required by Finance Manager including generating draft bills, finalising bills on Elite 3E, and uploading invoices to eBilling portals.
• Ensure bills are dispatched in a timely manner.
• Use Elite 3E to respond to general matter, invoice or credit note inquiries from stakeholders.
• Check new files for errors in billing criteria and coordinate with legal teams for corrections.
• Liaise with tax team to assess tax treatment of bills and resolve tax-related queries.
• Liaise with regional offices for multi-jurisdictional billing.
• Review and utilise client funds appropriately or return surplus funds.
• Process write-offs and close files.
• Participate in billing review meetings with Partners.
• Assist Finance Manager with billing-related queries on Elite 3E, including VAT enquiries.
• Assist Finance team with collection queries regarding receipts and correspondent payments.
• Produce accurate monthly billing estimates with KSA finance team.
• Provide commercial advice on fee arrangements to maintain profitability.
• Follow up with clients on overdue invoices via telephone, email, and letter.
• Prepare client statements of account for collections process.
• Maintain accurate notes on aged debtors ledger.
• Lead and manage monthly Partner debt meetings.
• Provide detailed account reconciliations and ad-hoc debtor reports.
• Deliver monthly billing and cash collection targets with the KSA finance team.
• Generate AP report and process payments to vendors and internal bank accounts.
• Collaborate with KSA petty cash custodians, record in 3E, and resolve queries.
• Upload and record AP vouchers adhering to Tax regulations.
• Assist with maintaining Fixed Assets, Accruals, and Reconciliation reports.
• Check KSA Bank accounts for receipts and update collections report.
• Resolve unreconciled items post Bank Reconciliation.
• Assist with ad hoc requests and projects as required.