Job description

The Secretary (Legal) role provides comprehensive administrative and secretarial support within a professional legal services environment, reporting to the Team Leader and working closely with lawyers, associates, business support teams, and other secretaries. The position requires extensive experience in secretarial functions within a professional services company and strong familiarity with legal documents and legal terminology. Responsibilities include producing and managing legal information through transcription, formatting, data input, editing, retrieval, copying, and transmission of text, data, and graphics using Microsoft Word, PowerPoint, Excel, and Outlook, as well as legal technology such as document management systems, transcription software, and dictaphones. The role supports lawyers by processing, amending, and proofreading legal documents, assisting associates with documentation and, where applicable, courtroom procedures. The Secretary participates in billing processes by preparing invoices, tracking reimbursable expenses, monitoring client payments, and managing billing queries in coordination with finance. Additional responsibilities include maintaining lawyers’ calendars, scheduling conferences and meetings, arranging travel, managing incoming calls and emails, filing and organizing legal documents, and ensuring compliance with firm policies and procedures. The role operates within an inclusive and diverse law firm culture committed to diversity, equity, inclusion, and equal opportunity employment.