Job description

The Document Controller – Project Execution role is responsible for following established document control procedures and managing both electronic and hardcopy project documentation throughout the full project lifecycle, including project execution, close-out, cancellation, and suspension. The role involves operating and administering the Document Management System (DMS/EDMS), including platforms such as PMWeb and SharePoint, with responsibilities for configuring metadata, permissions, and workflows. The position manages the receipt and acknowledgement of documents from internal and external sources through date stamping of hardcopy documents and verification of electronic submissions within the company’s EDMS. The role performs quality checks on all received documentation, ensuring accuracy of document numbers, revision status, and completeness of mandatory metadata. Responsibilities include controlled distribution of electronic documents to internal recipients according to defined distribution matrices or management direction, preparation and validation of documentation for archiving, and managing handover during project close-out. The Document Controller conducts regular audits to ensure documentation completeness, compliance, and quality, generates periodic status reports such as registers and dashboards, supports document-related handover processes, and ensures timely document sharing to support on-time project completion. The role requires coordination with relevant stakeholders to manage document flow across departments and engagement with Damac Digital, Damac, contractors, and customers in support of project documentation requirements.