Job description

The Corporate Travel and Logistics Coordinator (Partner Services – Dubai) manages all travel, logistics, and expenses for investor roadshows across the GCC region to enable Greenstone’s Investor Relations Professionals and Global Fund Manager partners to execute high-impact, in-person meetings supporting placement mandates. The role plans GCC roadshows with Investor Relations, collaborates with Global Fund Managers and their EAs to arrange all travel, visa, and logistics requirements, oversees preparation and delivery of roadshow materials (printed content, gifts, product samples) with adherence to customs regulations, drafts and finalizes itineraries and budgets for approval, confirms and manages flights, hotels, and ground transport tailored to traveler preferences, and maintains up-to-date itineraries in Greenstone’s CRM as the single source of truth. During roadshows, the coordinator serves as the primary point of contact via phone, email, and messaging; monitors flights, ground transport, hotels, immigration, and connectivity; briefs drivers on schedules and locations; and resolves last-minute re-bookings or changes. Post-roadshow duties include gathering participant feedback, compiling invoices, receipts, and investor contact details, preparing detailed expense reports for Finance, and ensuring timely resolution of finance queries. The role negotiates and manages third-party vendors (airlines, hotels, ground transportation, medical testing facilities) to secure optimal corporate rates and enforce Greenstone service standards, joins orientation calls with Global Fund Managers to present Greenstone’s Client Services program and align logistics expectations, provides back-office logistics support with Group Operations for business continuity, and adheres to compliance and regulatory policies for travel and placement-related activities, including attending regular compliance training and implementing updates.