Key responsibilities

• Raise Purchase Requisitions and Purchase Orders in the appropriate system
• Facilitate bank updates within Fusion, ensuring simultaneous updates in EBS and saving of employee documents
• Handle bank update requests initiated by employees within a timely manner
• Collect employee documents to facilitate onboarding activities
• Liaise with ICT team to initiate assets for new joiners
• Provide update to line managers regarding new joiners’ start dates for onboarding
• Assist employees with HR process queries and policy guidance
• Coordinate with Shared Services team for insurance renewal data collection, audit, and census list preparation
• Facilitate medical insurance requests during onboarding and throughout employee lifecycle
• Provide ad-hoc support to HR Business Partner with project-related work
• Manage end-to-end onboarding process including visa processing, medical appointments, Emirates ID, and medical insurance
• Ensure all employee records and onboarding trackers are up to date, accurate and recorded in Oracle and ICT systems
• Update employee contracts during renewal, ensuring system updates and proper document filing
• Generate NOCs (Arabic and English) with accurate employee information
• Document passport release at the time of collection
• Support HRBPs with offboarding processes including visa and insurance cancellation, asset return, and exit interviews
• Organize calendar invites for Lyra Webinars by liaising with stakeholders
• Provide ideas for process improvements and HR service enhancements
• Manage calendars, schedules, and communication channels to ensure effective departmental collaboration
• Partner with Sr. Analyst to conduct regular audits on employee data and documentation