Ajax Systems
Personal Assistant to Principal
- Permanent
- Dubai, United Arab Emirates
- Experience 2 - 5 yrs
Job expiry date: 03/06/2026
Job overview
Date posted
19/04/2026
Location
Dubai, United Arab Emirates
Salary
Undisclosed
Compensation
Job description
The Personal Assistant to Principal (UHNW) role is a high-trust, on-site executive and personal support position based in Dubai, responsible for managing both business and private life operations of a well-known business owner and their family. The role requires a highly organized, discreet, proactive, and autonomous individual capable of acting as a strategic partner rather than a traditional secretary, taking ownership of outcomes and anticipating needs across multiple domains. Responsibilities include comprehensive diary and calendar management, controlling access to the principal, organizing meetings and appointments, and ensuring seamless scheduling across business and personal priorities. The role involves end-to-end travel management including booking and arranging flights, transport, accommodation, and visa support. It requires preparation of reports, presentations, and professional correspondence, ensuring high-quality documentation and communication outputs. The Personal Assistant oversees household operations including coordination with delivery services, cleaners, suppliers, and external vendors, as well as supervision of domestic staff such as drivers, bodyguards, and housekeepers. The role includes financial responsibility over personal accounts and budgets, requiring accurate tracking, monitoring, and reporting of expenses. Additional duties include property management responsibilities such as overseeing rentals, maintenance coordination, and ensuring smooth operation of residential assets. The position also involves family-related administrative support such as school coordination and managing child-related or family logistics. The role demands strong multitasking capabilities, emotional intelligence, contextual awareness, and the ability to remain calm under pressure while managing competing priorities. Exposure to UHNW environments is advantageous, and familiarity with tools such as 1C financial reporting systems is beneficial. The position emphasizes confidentiality, trust, communication maturity, and operational excellence in managing complex, fast-moving personal and business environments.
Required skills
Key responsibilities
- Manage executive and personal diaries, schedule meetings and appointments, and control access to the principal across business and personal engagements
- Organize end-to-end travel arrangements including booking flights, transport, accommodation, and managing visa support requirements
- Prepare, compile, and draft reports, presentations, and professional correspondence for business and personal use
- Oversee household operations including coordination with delivery services, cleaners, suppliers, and external service providers
- Supervise and coordinate domestic staff including drivers, bodyguards, housekeepers, and other household personnel
- Manage personal financial accounts and budgets including tracking expenditures, monitoring expenses, and supporting financial reporting activities
- Support property management functions including rental oversight, maintenance coordination, and vendor engagement for residential properties
- Handle family-related administrative responsibilities including school coordination and related logistical support
- Compare suppliers and contractors, evaluate pricing, and manage repair and maintenance works when required
- Ensure smooth day-to-day execution of both business and personal tasks while maintaining confidentiality, trust, and operational efficiency
Experience & skills
- Demonstrate strong organizational skills with ability to manage complex diaries, schedules, and multi-domain responsibilities
- Exhibit ability to handle travel management including flights, accommodation, transport arrangements, and visa processing
- Show capability in preparing professional reports, presentations, and written correspondence
- Manage household operations including supplier coordination, domestic staff supervision, and service provider management
- Handle personal financial tracking and budget management including accounts and expense monitoring
- Demonstrate property management capability including maintenance coordination and rental oversight
- Exhibit strong multitasking ability and remain calm under pressure while handling multiple competing priorities
- Communicate effectively with executives, family members, children, and external stakeholders with high emotional intelligence
- Demonstrate ability to use or be familiar with financial monitoring tools such as 1C system
- Possess driving license (Category B) as an advantage for mobility and support duties