Key responsibilities

• The Assistant Office Manager is responsible for managing office budgets, including tracking expenditures, processing invoices, coordinating purchasing activities, and ensuring accurate financial monitoring and control of administrative and operational costs.
• The role involves overseeing the VP AOCC’s calendar, scheduling meetings, managing events, handling correspondence, and ensuring timely follow-up on actions with senior management and internal stakeholders.
• The position requires implementing and maintaining office administrative systems, preparing reports, presentations, policies, and operational documentation while ensuring organizational records are accurately maintained and updated.
• The Assistant Office Manager supports smooth office and facilities operations across T1 and AOCC, including maintenance coordination, inventory management, access control administration, equipment procurement, and induction processes.
• The role includes ensuring compliance with health, safety, and operational standards by supporting audits, maintaining records, and ensuring office and operational areas adhere to established safety procedures.
• The position requires supporting strategic programmes and operational projects, including tracking progress, preparing reports, and contributing to operational improvements aligned with best practices in airport operations.
• The Assistant Office Manager provides support during operational disruptions, incidents, or crisis situations by coordinating administrative response, communication tracking, and ensuring timely information flow to relevant stakeholders.
• The role involves continuous improvement of administrative and operational processes by identifying inefficiencies, supporting process enhancements, and contributing to improved service delivery within the AOCC environment.