Key responsibilities

• Greeting clients, visitors, and staff in a professional and courteous manner and managing check-ins efficiently.
• Managing a multi-line phone system to answer and redirect calls promptly.
• Coordinating conference room bookings and preparing meeting spaces.
• Handling mail and deliveries including sorting, distributing, and scheduling courier pickups.
• Maintaining a clean and organized reception area.
• Assisting with administrative tasks such as filing, data entry, and document preparation.
• Monitoring and ordering office and pantry supplies.
• Adhering to security protocols by managing visitor logs and issuing access badges.
• Coordinating building permit processes and parking access support.
• Arranging business cards for new hires.
• Coordinating meeting refreshments with internal teams.
• Processing contract renewals for Admin services in Dubai and Kuwait.
• Preparing and processing invoices for approval and liaising with accounts.
• Supporting Brand teams with brand material shipments.
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics.
• Providing any other ad hoc administrative support as needed.
• Raising shopping carts and purchase orders.
• Uploading contracts to the MAP contract database.