Key responsibilities

• Diary management for the Business Leader to include meeting planning and invitations as well as providing a rolling 12 month planning system for all direct reports and employees for key activities and events
• Plan travel including flights, hotels, car hire, pick ups, visas, meeting confirmations etc
• Provide support for customer and VIP visits into the region including visas, hotels, pick ups, gate passes etc
• Arrange/support internal and external meetings, conferences, company events, international trade shows etc
• Handle letters, faxes, e-mails and general incoming and outgoing correspondence as required
• Assist in the production of monthly reports, customer mailshots and internal communications
• Produce high quality Power Point presentations as required for key company meetings and events
• In conjunction with the Customer marketing Manager and the LT support organizing customer communications, mailshots, seminars, trade shows and events
• Maintain holiday and sickness records by working with the management team and HR to ensure that each department has sufficient cover
• Organize and maintain office supplies, including raising PO’s with external suppliers, monitoring stock levels and keeping costs under budget
• Manage calendars
• Coordinate meetings
• Plan complex travel
• Interact with internal and external customers
• Process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with admin assistants
• Support activities to maintain compliance with HSE and other key company pillars