Sephora
Gifting & Activations Executive
- Permanent
- Dubai, United Arab Emirates
- Experience 2 - 5 yrs
Job overview
Date posted
18/07/2025
Location
Dubai, United Arab Emirates
Salary
Undisclosed
Compensation
Comprehensive package
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Bachelors degree
Expiration date
01/09/2025
Job description
Sephora is looking for a Gifting & Activations Executive to coordinate gifting and sampling processes as well as manage online activations. This role is ideal for someone experienced in e-commerce, digital marketing coordination, and cross-functional project execution. Responsibilities include SKU setup, PO creation, calendar tracking, compliance submissions, asset coordination, and ensuring timely execution of gifting and online visibility programs. The candidate should be detail-oriented, proactive, and capable of thriving in a fast-paced environment.
Required skills
e-commerce coordination
digital marketing
project management
SKU setup
PO creation
inventory tracking
compliance submission
artwork coordination
sample preparation
logistics briefing
calendar management
report tracking
online campaign planning
visibility calendar creation
asset coordination
stock tracking
Microsoft Excel
PowerPoint
Power BI
data validation
Key responsibilities
- Ensure relevant documents, samples, and assets are received from brands for gifting SKUs.
- Oversee the setup of gifting SKUs in the internal system, including but not limited to checkout samples, GWPs, must-have boxes, and CRM boxes.
- Ensure timely request and creation of POs for gifting SKUs.
- Maintain accurate and up-to-date the gifting tracker and calendar, including e-commerce gifting tracker with go-live dates, inventory status, and timelines.
- Prepare and submit ingredient lists and samples for compliance approval.
- Brief sleeves artwork to relevant stakeholders and coordinate artwork requirements.
- Liaise with external stakeholders for sourcing and producing sleeve designs.
- Prepare and deliver gifting boxes with the correct samples for photoshoots.
- Provide clear kitting briefs to the logistics team to ensure smooth kitting execution.
- Regularly monitor, check, and follow up to ensure timely go-live of gifts across gifting programs (checkout samples, GWPs, must-have boxes, CRM boxes).
- Gifting redemption and performance report tracking in collaboration with ecomm team.
- Create and manage the monthly online visibility calendar, ensuring alignment with launches and stock availability.
- Collaborate with cross-functional teams to finalize the monthly calendar for online visibility, including product launches and KCPs (key campaign programs).
- Coordinate and track SKU inclusion, stock availability, and alignment on KCPs with internal teams.
- Liaise with internal and external stakeholders to ensure assets are delivered according to guidelines and are available for use.
- Ensure assets are received on time and meet brand and visibility guidelines.
- Brief multi-branded KCP assets in a timely manner to both internal and external teams for proper use.
- Record and monitor daily online visibility, including online gifting, ensuring assets are live and available for sharing once they go live.
- Maintain and share a monthly summary of online activations and visibility efforts.
Experience & skills
- Bachelor’s degree in Marketing, Business, or a related field (or equivalent experience).
- 2+ years of experience in gifting, e-commerce, or digital marketing coordination.
- Experience in project management or cross-functional team collaboration is a plus.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), with experience in tracking and reporting tools.
- Experience in working with cross-functional teams, including logistics, marketing, and creative departments.
- Experience in working with multiple projects at the same time.
- Understanding of online activations and digital assets.
