Hill International
Document Control Specialist
- Permanent
- Riyadh, Saudi Arabia
- Experience 2 - 5 yrs
Job expiry date: 23/11/2026
Job overview
Date posted
09/10/2026
Location
Riyadh, Saudi Arabia
Salary
Undisclosed
Compensation
Comprehensive package
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Bachelors degree
Expiration date
23/11/2026
Job description
Aconex, SharePoint and other Document Management System (DMS) platforms hold every project document on this Riyadh programme, and this specialist keeps them in order. Documents move between the Client, PMO team, Consultants and Contractors, and timely submission, review and approval depend on that flow being well coordinated. Registers for drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence need constant updating. Incoming and outgoing documents are logged, distributed and filed, and transmittals go out with full traceability. Review cycles are monitored closely, with follow-ups to stakeholders as deadlines approach. Version control is strict, so only the latest approved documents are ever in use. Submissions are checked against program requirements and quality standards, and archives are kept ready for audits. A Bachelor's degree, at least 3 years as a Document Controller with hands-on Aconex, SharePoint or EDMS experience, and strong English are required.
Required skills
Key responsibilities
- Manage project documents in Aconex, SharePoint and other DMS platforms
- Coordinate document flow between the Client, PMO team, Consultants and Contractors
- Update document registers for drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence
- Track all incoming and outgoing documents with proper logging, distribution and filing
- Monitor document review cycles and follow up with stakeholders to meet deadlines
- Verify that submissions comply with program requirements, procedures and quality standards
- Enforce strict version control so only the latest approved documents are used
- Issue transmittals with accurate records and full traceability
- Help program teams track deliverables and keep documentation organised
- Archive documentation completely in preparation for audits
- Safeguard the confidentiality, accuracy and integrity of program documentation
Experience & skills
- Hold a Bachelor's degree in a relevant field
- Bring a minimum of 3 years of experience as a Document Controller with hands-on use of Aconex, SharePoint or EDMS
- Communicate clearly in written and spoken English
- Understand document control processes, procedures and workflows within PMO environments
- Work effectively with multiple stakeholders across client, consultant and contractor teams
- Apply sound administrative, clerical and customer service practices
- Prioritise multiple tasks to meet project deadlines