Job description

The AV & IT Procurement Specialist role within a leading events and exhibitions organisation based in Dubai, United Arab Emirates, focuses on managing end-to-end procurement of audiovisual and IT equipment including LED systems, displays, audio systems, networking hardware, and related infrastructure for dynamic event-driven environments. The role requires close coordination with system integrators, IT teams, and cross-functional project stakeholders to define precise technical requirements and specifications aligned with project objectives. It involves liaising with local and international vendors and OEMs to manage sourcing activities, obtain quotations, secure approvals, and execute procurement processes in line with defined budgets and timelines. The position is responsible for developing and maintaining Bills of Quantities (BOQs), procurement plans, and detailed technical documentation to ensure structured execution across projects. It also oversees logistics operations including international shipping, customs clearance, import handling, and timely delivery of AV/IT equipment to project sites. The role requires management of supplier performance, resolution of procurement-related issues, and maintenance of strong vendor relationships to ensure reliability and efficiency. It ensures accurate inventory control, asset tracking, and complete documentation of all procured equipment. Additionally, the role supports installation coordination and post-installation activities in collaboration with technical teams to ensure seamless deployment and operational readiness of AV and IT systems in fast-paced, multi-stakeholder event environments.