Job description

The Document / Secretary – Techno Commercial Audit role is responsible for managing, controlling, and maintaining all commercial and procurement-related project documentation within an organizational environment in the United Arab Emirates. The position ensures proper registration, tracking, version control, and timely distribution of documents while maintaining accurate records of purchase orders, work orders, contracts, and related correspondence. The role requires ensuring compliance with internal procedures and document control standards, as well as preparing, issuing, and maintaining work orders to suppliers in accordance with approved guidelines. It includes tracking work order status and maintaining proper filing systems for audit and reference purposes. The role also supports procurement and commercial teams by assisting in documentation updates, follow-ups, and administrative coordination activities. In addition to document control responsibilities, the position provides secretarial and administrative support including managing calendars, scheduling meetings, coordinating appointments, preparing agendas, recording and circulating minutes of meetings (MOM), handling correspondence and emails, and maintaining office filing systems. The role supports management by ensuring proper documentation, reporting, and coordination activities are completed efficiently. The position requires strong proficiency in Microsoft Excel and familiarity with project management tools to support documentation tracking and reporting functions. The role combines document control, procurement support, and executive secretarial responsibilities in a structured administrative and commercial environment.