
GEMS
HR Coordinator
- Contract
- Abu Dhabi, United Arab Emirates
- Experience 2 - 5 yrs
Job expiry date: 01/02/2026
Job overview
Date posted
18/12/2025
Location
Abu Dhabi, United Arab Emirates
Salary
Undisclosed
Compensation
Salary only
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Bachelors degree
Expiration date
01/02/2026
Job description
The HR Coordinator (Temporary) at GEMS World Academy Abu Dhabi supports the smooth and efficient operation of HR processes in an international school environment delivering the International Baccalaureate framework alongside the British curriculum. Based on Al Reem Island, Abu Dhabi, the role involves end-to-end HR administration, recruitment coordination, onboarding, employee record management, and compliance with GEMS Education standards and UAE labour regulations. The position requires active use of HR systems including Microsoft D365 and Phoenix, administration of medical insurance and employee benefits, coordination of visa processing through government relations and external providers, preparation of official HR documentation such as NOCs, salary certificates, and transfer letters, accurate monitoring of staff leave for payroll processing, and safeguarding-sensitive data handling. The HR Coordinator collaborates closely with the HR Manager, school leadership, Student Services, administrative teams, and the wider GEMS network while supporting staff engagement, induction initiatives, and employee services. The role requires adherence to safeguarding requirements, including a UK-enhanced DBS or equivalent police clearance, and supports GEMS Educationās commitment to compliance, inclusivity, and operational excellence.
Required skills
Key responsibilities
- Support the HR Manager in delivering HR services in compliance with GEMS Education policies and UAE labour legislation
- Coordinate recruitment processes, prepare hiring documentation, and manage onboarding activities for new staff including visa processing and insurance arrangements
- Maintain accurate, secure, and up-to-date employee records using HR systems including Microsoft D365 and Phoenix
- Administer employee benefits such as medical insurance and liaise with external providers to resolve staff-related queries
- Prepare official HR documentation including NOCs, salary certificates, and transfer letters
- Monitor, track, and record staff leave accurately to support payroll processing
- Collaborate with school leadership, Student Services, administrative teams, and other GEMS schools as required
- Support staff induction programs and engagement initiatives to enhance employee experience
- Handle sensitive HR information with strict confidentiality and professional discretion
Experience & skills
- Demonstrate prior experience in an HR administrative or HR coordinator role within the UAE
- Apply working knowledge of UAE labour laws and HR compliance requirements
- Use Microsoft Office applications proficiently for HR documentation and reporting
- Operate HRIS platforms effectively, with experience in Microsoft D365 and Phoenix considered an advantage
- Maintain confidentiality and discretion when handling sensitive employee information
- Meet safeguarding requirements including possession of a UK-enhanced DBS or equivalent police clearance