Sofitel Hotels Middle East
Events Executive
- Permanent
- Dubai, United Arab Emirates
- Experience 2 - 5 yrs
Report job as expired
Job expiry date: 30/06/2025
Job overview
Date posted
17/05/2025
Location
Dubai, United Arab Emirates
Salary
AED Undisclosed per month
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Bachelors degree
Expiration date
30/06/2025
Job description
Sofitel Dubai The Palm is seeking a dynamic Events Executive to manage luxury events across corporate, social, and group segments. This position plays a key role in ensuring seamless coordination between clients and internal departments to deliver premium, personalized event experiences aligned with Sofitelās luxury standards. The Events Executive will manage all phases of event execution from inquiry to post-event follow-up, ensuring the highest standards of guest service, financial efficiency, and operational excellence.
Required skills
event planning
banquet event orders (BEOs)
luxury hospitality service
group bookings
site inspections
budget management
client relationship management
banqueting operations
food and beverage coordination
event forecasting
proposal writing
event execution
multitasking
sales coordination
Opera PMS
Microsoft Office Suite
negotiation
schedule flexibility
communication skills
interdepartmental collaboration
Key responsibilities
- Maintain accurate records of all event contracts, quotations, and communications
- Manage client accounts from inquiry to post-event, ensuring exceptional experiences and client satisfaction
- Lead pre-event and pre-conference meetings to finalize event logistics with clients and internal teams
- Coordinate closely with Food & Beverage and Banqueting departments to ensure service excellence
- Respond to event inquiries and RFPs within 24 hours, customizing proposals to client needs
- Conduct property tours and site inspections for prospective and confirmed clients
- Collaborate with the Executive Chef to develop customized menus and meet special client requests
- Ensure timely documentation and distribution of Banquet Event Orders (BEOs)
- Manage event space allocation to maximize utilization and guest experience
- Attend internal meetings related to events, catering, and conference services to align on objectives
- Track billing, deposits, and credit applications, adhering to financial protocols
- Participate in BEO review meetings and communicate real-time updates to operations teams
- Foster strong interdepartmental relationships to promote collaborative teamwork
Experience & skills
- Bachelorās degree in Hospitality, Events, or Business (or equivalent experience in luxury hospitality)
- 2ā3 years of experience in event planning or sales within a 4- or 5-star hotel or resort
- Proven ability to manage weddings, incentives, corporate events, and group functions
- Strong knowledge of banqueting operations and F&B coordination in a luxury setting
- Proficiency in Microsoft Office and hotel/event systems such as Opera
- Excellent communication and interpersonal skills to liaise with high-profile clients
- Strong organizational skills with ability to manage multiple priorities under tight timelines
- Financial literacy in budgeting, cost tracking, and margin analysis
- Professional grooming and behavior aligned with a luxury hospitality brand
- Flexibility to work evenings, weekends, and holidays based on event schedules
- Fluent in English; additional language skills are an asset
