Conares
Administrative Coordinator (Office Operations – UAE)
- Permanent
- Dubai, United Arab Emirates
- Experience 2 - 5 yrs
Job expiry date: 28/03/2026
Job overview
Date posted
12/02/2026
Location
Dubai, United Arab Emirates
Salary
Undisclosed
Compensation
Salary only
Experience
2 - 5 yrs
Seniority
Experienced
Qualification
Bachelors degree
Expiration date
28/03/2026
Job description
A Dubai-based organization is seeking a highly organized and detail-oriented Administrative Coordinator to oversee and coordinate office operations and administrative tasks. This on-site, full-time role is responsible for ensuring efficient office workflow, supporting management with scheduling, reports, and correspondence, maintaining both electronic and physical filing systems, and monitoring office supplies to guarantee business continuity. The Administrative Coordinator will facilitate inter-departmental communication, act as a point of contact for internal and external inquiries, assist with event planning and coordination, track expenses and assist with budget management, and conduct research for project proposals and reports. The role requires proficiency in MS Office Suite and familiarity with office management software, strong organizational and problem-solving skills, and the ability to work independently as well as collaboratively. Previous experience in the F&B industry is preferred, along with exceptional written and verbal communication skills, attention to detail, professionalism, and confidentiality.
Required skills
Key responsibilities
- Coordinate day-to-day office activities and operations to ensure efficiency, compliance with company policies, and smooth workflow across all departments.
- Provide comprehensive administrative support to management, including scheduling meetings, preparing detailed reports, managing correspondence, and maintaining communication channels with internal and external stakeholders.
- Develop, organize, and maintain electronic and physical filing systems to ensure accurate, easily accessible, and compliant documentation.
- Monitor and manage office supplies inventory, place orders as necessary to maintain stock levels, and ensure uninterrupted office operations.
- Facilitate effective communication between departments, act as a liaison for internal and external inquiries, and provide timely responses and updates.
- Assist in the planning and coordination of company events, functions, and meetings, ensuring all logistical requirements are met and events run smoothly.
- Support budget management by tracking expenses, preparing reports, and assisting management in financial oversight and planning.
- Conduct research, gather data, and compile information for project proposals, reports, and other documentation to support organizational initiatives.
- Ensure adherence to professional standards, confidentiality, and organizational policies in all administrative and coordination tasks.
Experience & skills
- Bachelor's degree in Business Administration, Management, or a related field with 2–3 years of experience in an administrative role or similar position.
- Prior experience in the F&B industry is preferred, with familiarity in managing administrative operations within a business environment.
- Strong proficiency in MS Office Suite and familiarity with office management software for scheduling, reporting, and correspondence management.
- Exceptional organizational skills, attention to detail, and ability to manage multiple tasks efficiently while meeting deadlines.
- Excellent written and verbal communication skills to liaise effectively with management, teams, and external contacts.
- Ability to work independently as well as collaboratively within a team, demonstrating initiative, problem-solving, and adaptability in a dynamic environment.
- High level of professionalism, discretion, and confidentiality when handling sensitive information and organizational matters.