Tadawul
Board Secretariat Lead Officer
- Permanent
- Riyadh, Saudi Arabia
- Experience 2 - 5 yrs
Job expiry date: 16/10/2025
Job overview
Date posted
01/09/2025
Location
Riyadh, Saudi Arabia
Salary
Undisclosed
Compensation
Salary + Commission/Bonus
Experience
2 - 5 yrs
Seniority
Senior & Lead
Qualification
Bachelors degree
Expiration date
16/10/2025
Job description
The Board Secretariat Lead Officer is responsible for coordinating and supporting all board and committee-related activities. This includes organizing meetings, preparing agendas, documenting key decisions, tracking action items, and managing communications with board members and stakeholders. The role ensures accurate record-keeping, document preparation, and policy compliance. Additional responsibilities include contributing to departmental reporting, promoting internal policy adherence, supporting continuous improvement initiatives, and maintaining respectful internal and external relationships. The position demands discretion, accuracy, organizational efficiency, and a strong grasp of governance-related procedures and communication practices.
Required skills
Key responsibilities
- Organize board meetings by sending invitations, coordinating agendas, and managing schedules
- Document communications and archive them properly for easy retrieval
- Record and highlight key decisions and action items during meetings
- Follow up on decisions with relevant stakeholders and track implementation timelines
- Support meeting logistics and ensure key issues and reports are captured accurately
- Coordinate communication with board members and external stakeholders
- Draft and review board documents such as resolutions and reports for accuracy and compliance
- Prepare timely and accurate department reports as per company standards
- Ensure internal and external customer satisfaction through timely support
- Follow all policies and procedures to ensure controlled and consistent operations
- Identify and contribute to continuous improvement opportunities
- Promote adherence to company policies and procedures across departments
- Maintain positive relationships with colleagues and represent the company professionally
Experience & skills
- Bachelor’s degree in Law, Business Administration, Finance, or Accounting
- Professional qualification in governance or board secretariat is preferred
- Minimum 3 years of experience in office administration, including exposure to administrative services and report writing
- Strong understanding of board coordination, documentation, and compliance standards
- Excellent communication, organizational, and analytical skills
- Ability to work collaboratively and maintain professionalism in interactions
