Analyst - Resource Planning & Scheduling
by Bapco Energies in Energy (Oil, Gas & Renewables)
The Analyst - Resource Planning and Scheduling of Projects provides essential support to the Project Management Office (PMO) and project delivery teams by managing and analysing resource allocation, capacity utilization, and project scheduling. The role ensures optimal distribution of human resources, accurate planning of workload across projects, and timely updates of schedule data. The Analyst supports project managers by integrating scheduling and resource planning processes to improve decision-making, forecasting accuracy, and operational efficiency. The role assists in developing and maintaining detailed project schedules using standardized tools, inputs baseline schedules, updates progress, incorporates changes approved through formal change control processes, and supports the integration of project milestones across multiple teams or sub-projects. It coordinates with Project Managers to ensure schedules reflect realistic timelines and resource availability. The role assists in preparing and maintaining resource demand and capacity plans across all active and upcoming projects, tracks resource assignments, utilization rates, and availability, gathers input from functional leads and project managers to update and validate resource forecasts, identifies potential resource bottlenecks or underutilization and escalates for resolution, and maintains up-to-date resource allocation data in designated systems or spreadsheets. Schedule monitoring and control includes tracking project progress against the baseline plan, updating actuals regularly, identifying delays, critical path changes, and potential risks to timelines, preparing schedule variance analysis reports for escalation to the project management team, and maintaining records of updated schedules, version histories, and relevant approvals. Planning and forecasting includes supporting the preparation and maintenance of project forecasts for time, cost, and resources, coordinating with resource managers to track availability and assignment across projects, identifying scheduling conflicts and resource bottlenecks, escalating them for resolution, and assisting in preparing what-if scenarios to support decision-making. PM and PMO support includes assisting PMs in preparing project timelines, progress slides, and look-ahead schedules; supporting planning workshops, milestone reviews, and rescheduling sessions; helping maintain project registers related to dependencies, milestones, and deliverables; and tracking agreed actions for timely follow-up with task owners. Reporting includes maintaining dashboards and periodic reports on resource utilization, schedule adherence, and capacity trends; consolidating updates from Project Managers for management reporting; highlighting resource risks, scheduling conflicts, and forecast gaps; ensuring accurate data entry and timely updates in PMO tools to maintain data integrity; and supporting management review sessions with data insights and visual summaries. Tools and data management include maintaining schedule data within project management tools such as Primavera, MS Project, Clarity, or Jira; supporting data validation, accuracy checks, and updates within tools; generating standard and ad-hoc reports for PMs, PMO, and other stakeholders; and providing first-level tool support and guidance to project users. The role requires strong understanding of resource capacity planning, workload management, and project scheduling principles; familiarity with project management methodologies such as PMI and PRINCE2; knowledge of dependency management, resource forecasting, and productivity metrics; understanding of integrated project controls covering time, resource, and cost; and awareness of PMO governance frameworks and reporting standards. Analytical capabilities include resource and capacity analytics for monitoring utilization, forecasting demand, and highlighting variances; scheduling analysis for identifying critical paths, slack time, and resource conflicts; data accuracy to ensure consistency between scheduling data and resource plans; trend identification for spotting workload imbalances or over-allocation trends; and problem resolution through recommending corrective actions to improve resource alignment or timeline adherence. Documentation and tool skills include resource plan maintenance, keeping resource and schedule documents organized and version-controlled; reporting skills for creating clear and meaningful charts, tables, and dashboards; tool proficiency using resource management and scheduling software such as MS Project, Primavera, Clarity, Power BI, and Excel; documentation control to ensure timely updates and proper archiving for audit readiness; and MS Office suite proficiency for documentation and visualization. Bapco Energies operates a portfolio spanning the entire energy value chain in the Kingdom of Bahrain, including wholly-owned subsidiaries and specialized operating companies, and the role sits within the BE_Project Delivery Office. Experience in IT, engineering, or energy sector projects is preferred.
