Regional Procurement Supervisor
by Cognita Schools in Education (Schools, Universities & Training)
The Regional Procurement Supervisor is responsible for managing transactional procurement activities across the region and works across both King’s College Riyadh schools. The role ensures efficient processing of purchase requirements, maintains accurate procurement records, coordinates compliance documentation, and ensures timely delivery of goods and services to all schools. The position acts as a key liaison between schools, vendors, suppliers, departments, and the procurement team, supporting compliance and best practice in all procurement operations. Procurement responsibilities include managing and processing purchase requirements for schools within the region, maintaining the regional procurement tracker to reflect purchase status, monitoring and ensuring timely delivery of goods and services, liaising with vendors and suppliers to resolve operational issues related to procurement and delivery, ensuring procurement activities comply with company policies, UAE regulations, and ethical standards, overseeing vendor onboarding and management including due diligence and contract administration, maintaining and updating the approved vendor list, regularly surveying the market for new supply sources, evaluating vendor performance, collaborating with finance, operations, and academic departments to understand procurement needs and align procurement activity with organizational goals, and participating in purchase order close-out activities while ensuring documentation is complete and compliant. Compliance and documentation responsibilities include coordinating the collection, verification, and archiving of compliance documents for procurement transactions and vendor onboarding, conducting annual compliance review, maintaining accurate vendor documentation and the contracts database for vendors under management, ensuring adherence to Health, Safety, Environment, and Security (HSES) policies and procedures, supporting internal and external audits by providing required procurement documentation and records, providing guidance on procurement processes and procedures, ensuring best practices are followed, and ensuring procurement activities mitigate operational, financial, and reputational risks. Service Level Agreement responsibilities include ensuring SLAs with schools and departments are adhered to, working with the Regional Head of Procurement and relevant stakeholders to establish clear and measurable SLAs for purchase requisition turnaround times, vendor onboarding, compliance checks, and delivery schedules, tracking procurement activities against established SLAs using the regional procurement tracker and ERP systems such as NetSuite, regularly reviewing performance data to identify trends, bottlenecks, and areas for improvement, proactively managing procurement workflows so requests, orders, and deliveries are completed within agreed timeframes, escalating issues that may impact SLA compliance to the Regional Head of Procurement and collaborating on resolution strategies, serving as the main point of contact for schools and departments regarding procurement SLAs, communicating SLA expectations, progress, and deviations, providing guidance to internal teams on procurement procedures and compliance requirements, ensuring vendors are aware of and comply with SLA requirements, monitoring vendor performance against SLAs, addressing service failures, participating in regular vendor reviews to drive continuous improvement, maintaining accurate records of SLA agreements, performance metrics, and corrective actions, preparing regular SLA compliance reports for management review and supporting internal and external audits, identifying risks to SLA achievement including supply chain disruptions and compliance delays, and implementing contingency plans to minimize operational, financial, and reputational impact. The role requires proven experience in procurement or supply chain management, familiarity with compliance documentation and procurement processes, and previous experience working with ERP systems, especially NetSuite, which is a must. The role supports King’s College Riyadh, part of Cognita Middle East, whose portfolio includes schools in the UAE, Kuwait, Saudi Arabia, Oman, and Qatar. Cognita is committed to safeguarding and promoting the welfare of children and young people, with safer recruitment practices and pre-employment background checks undertaken before any appointment is confirmed.